Privacy Policy

Last updated:

At Simple Timesheet, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.

1. Information We Collect

1.1 Information You Provide

We collect information you provide directly to us, including:

  • Account Information: Name, email address, company name, and password when you create an account.
  • Profile Information: Any additional information you add to your profile.
  • Time Entry Data: The time tracking data you input, including hours worked, project assignments, and notes.
  • Communication Data: Information you provide when you contact us for support or feedback.
  • Payment Information: Billing details and payment information (processed securely through our payment provider).

1.2 Information Collected Automatically

When you use our service, we automatically collect:

  • Usage Data: Information about how you use the service, including features accessed and actions taken.
  • Device Information: Browser type, operating system, and device identifiers.
  • Log Data: IP address, access times, and pages viewed.
  • Cookies: Small data files stored on your device (see our Cookie Policy for details).

2. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve our services
  • Process transactions and send related information
  • Send technical notices, updates, and support messages
  • Respond to your comments, questions, and customer service requests
  • Monitor and analyze trends, usage, and activities
  • Detect, investigate, and prevent fraudulent or unauthorized activities
  • Personalize and improve your experience
  • Comply with legal obligations

3. Legal Basis for Processing (GDPR)

If you are in the European Economic Area (EEA), our legal basis for processing your information includes:

  • Contract Performance: Processing necessary to provide you with our services.
  • Legitimate Interests: Processing necessary for our legitimate business interests, such as improving our services.
  • Consent: Where you have given us consent for specific processing activities.
  • Legal Obligation: Processing necessary to comply with applicable laws.

4. Data Sharing and Disclosure

We do not sell your personal information. We may share your information in the following circumstances:

  • With Your Consent: When you explicitly authorize us to share your information.
  • Service Providers: With third-party vendors who perform services on our behalf (hosting, payment processing, analytics).
  • Legal Requirements: When required by law, legal process, or government request.
  • Business Transfers: In connection with a merger, acquisition, or sale of assets.
  • Protection: To protect the rights, privacy, safety, or property of Simple Timesheet, our users, or others.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

  • Encryption of data in transit (TLS) and at rest
  • Regular security assessments and audits
  • Access controls and authentication measures
  • Employee training on data protection
  • ISO 27001 and HIPAA compliant infrastructure

6. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you services. If you close your account:

  • We retain your data for 30 days to allow for account recovery
  • After 30 days, your data is permanently deleted
  • Some information may be retained longer for legal, tax, or regulatory purposes

7. Your Rights

Depending on your location, you may have the following rights:

  • Access: Request a copy of your personal information.
  • Rectification: Request correction of inaccurate information.
  • Erasure: Request deletion of your personal information.
  • Restriction: Request limitation of processing.
  • Portability: Request transfer of your data in a machine-readable format.
  • Objection: Object to processing based on legitimate interests.
  • Withdraw Consent: Withdraw consent at any time where processing is based on consent.

To exercise these rights, please contact us through our contact form.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the European Commission.

9. Children's Privacy

Our service is not intended for individuals under the age of 16. We do not knowingly collect personal information from children under 16.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us: