Privacy Policy

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This policy describes how Programini, publisher and operator of Simple Timesheet, processes personal data. It complements the Terms of Use and Sale and the Cookie Policy.

1. Controller

For processing carried out for its own purposes (Site, accounts, billing and customer relations), the controller is:

Programini, SAS with a share capital of €50,240
3 rue du Colonel Chambonnet, 69500 Bron, France
RCS Lyon 789 739 349 — VAT FR43 789 739 349
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Simple Timesheet is not a separate legal entity. When a Client uses the Service to track its staff’s time, the Client is in principle the controller and Programini acts as processor. A data processing agreement (DPA) may be entered into or made available separately.

2. Data concerned

2.1 Data you provide

  • identity and contact details (name, email, organisation);
  • account and administration data;
  • content of messages sent via the contact form or support;
  • billing and payment data, where applicable, processed by the payment provider.

2.2 Data entered in the Service

The Client and its Users may enter times, projects, notes and team information. Programini processes them to provide the Service, on the Client’s behalf.

2.3 Data collected automatically

  • technical data (IP address, browser, access logs);
  • usage data of the Site and, where applicable, the Service;
  • cookies and similar technologies, according to your choice — see the Cookie Policy.

Programini does not sell personal data.

3. Purposes and legal bases

Purpose Legal basis
Providing the Site and the Service, managing the Account Performance of the contract
Billing, recovery, accounting Contract and legal obligation
Support and customer relations Contract and legitimate interest
Security, fraud prevention, Service improvement Legitimate interest
Audience measurement on the Site Consent, where required
Responding to an authority or a legal obligation Legal obligation

4. Roles when the Client uses the Service

The Client determines the purposes and means of tracking its teams’ time. It must have a legal basis and inform the people concerned. Programini processes these data only to provide, maintain and secure the Service, in accordance with the Client’s documented instructions and the Terms.

5. Recipients and subprocessors

Data may be disclosed, to the extent necessary:

  • to authorised teams of Programini;
  • to technical providers (hosting, cloud, email, monitoring, payment);
  • to Google Ireland Limited / Google LLC, for Google Analytics 4 audience measurement (G-J7PF45Q5GN), only if you have consented;
  • to authorities, where required by law;
  • to a potential acquirer, in connection with a transaction involving Programini, with appropriate safeguards.

Programini may change providers, subject to its obligations. The list of subprocessors involved in personal-data processing is provided on request.

6. Transfers outside the European Union

Some providers may be located outside the European Union or may access data from there. Where that is the case, Programini endeavours to use the mechanisms provided by applicable law, including the European Commission’s standard contractual clauses, supplemented where needed by additional measures.

7. Retention periods

  • active account: for the duration of the contractual relationship;
  • after the Account is closed: operating data are in principle deleted or anonymised within 30 days, subject to technical backups and legal obligations;
  • billing and accounting: applicable legal periods, generally 10 years;
  • contact requests: for as long as needed to handle them, then limited archiving;
  • audience measurement: as set out in the Cookie Policy.

8. Security

Programini implements reasonable technical and organisational measures appropriate to the nature of the Service, including encryption of communications and access controls. No computer system can be guaranteed entirely free of risk. Programini claims no security certification unless expressly and verifiably stated.

9. Your rights

Depending on your situation, you may request access, rectification, erasure, restriction or portability, object to certain processing, or withdraw consent. For data processed on a Client’s behalf, please first contact that Client. You may also write to us via the contact form.

You may lodge a complaint with the CNIL (www.cnil.fr).

10. Minors

The Service is intended for professionals. It is not intended for persons under 16.

11. Changes

This policy may be updated. The date at the top of the page is authoritative. In the event of a material change, Programini endeavours to inform Clients by a reasonable means.

12. Contact

Programini — 3 rue du Colonel Chambonnet, 69500 Bron, France
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